How do I create a Scheduling Page for my calendar? – Effi

A Scheduling Page allows your customers and colleagues to easily view and book in appointments or meetings without having to hassle you.

We do not support calendars for CrazyDomains or GoDaddy or IMAP accounts, this is due to the providers not adhering to any standards.

You can create multiple events for each purpose and customise it to suit your schedule. Follow the steps below to create your own schedule:

1) Click on the Calendar icon.

2) Click + Open Schedule Editor.

3) Click + Add Scheduling Page.

The first time you click Add Scheduling Page, Effi steps you through a simple onboarding process to create your first Scheduling Page.

The Scheduling Page is where you edit basic information such as the event information, description, and availability. To share the Scheduling Page, click Copy Link and send that link to the people who would like to book a meeting.

The booking URL only accepts certain characters. The slug can only contain:

Alphanumeric characters
- dash
_ underscore
. period
~ tilde

4) Fill in the event details.

5) Edit your Scheduling Page to tailor your availability.

Organisers can edit their Scheduling Pages by clicking on the Edit button. The main tabs are on the left of the Schedule Editor.

Event Info: Various properties about the event.
Calendars: Specify the calendar to check for available times.
Opening Hours: Set the default timezone and availability hours.
Booking Flow: Configuration for booking actions.
Reminders: Create an email or webhook reminders.
Custom Fields: Option to request additional information from the attendee.
Page Styles: Customising look and feel of Schedule Editor for organiser.

Event Info

The Event Info tab of the Schedule Editor allows an organiser to configure various properties about the event, including the title and location.

Setting Description

Event Title The title of the event. Booked events show up on both the organizer and attendee calendars.

Event Template Title

Templatised title of the event. Use this to programmatically create even titles using template variables such as ${duration} and ${invitee}. Scheduler allows you to use template variables to programmatically populate fields in event titles. Scheduler pulls information from the booking request to populate the template variables, and generates the final title at booking time. The template variables are described in the table below.

`invitee`	The name of the primary invitee of the booking. If the name is not available, Scheduler uses the invitee's email instead.
`invitee_email`	The email of the primary invitee of the booking. You can use this variable to explicitly populate an event title with the primary invitee's email instead of their name.
`all_invitee_emails`	The emails of the primary invitee and any additional guest emails added at booking time.
`duration`	The length in time of the event.

Use ${variable_name} syntax when adding template variables in the schedule editor. e.g.

If a user books a time slot on your scheduling page with their name as Albert and email as albert@example.com, Scheduler generates the following event title and displays it on all calendars.

"${duration} minute event with Effi / ${invitee}"
30 minute event with Effi / Albert

If the name wasn't provided, the title would be:

30 minute event with Effi / albert@example.com

If you specified in your template_title to explicitly use invitee_email:

"${duration} minute event with Effi / ${invitee_email}"
30 minute event with Effi / albert@example.com

If Albert specified some additional guests when making his booking:

"${duration}-min event with Effi / ${all_invitee_emails}"
30-min event with Effi / albert@example.com, moose@example.com, aaron@example.com

Note that Albert's email will always come first as they are the primary invitee here.

Booking titles are limited to 255 characters. If by templatizing the event title we end up with more than 255 characters, Scheduler will truncate and ellipsis the last 3 characters:

"${duration}-min event with Effi / ${all_invitee_emails}"
# 30-min meeting with Effi / invitee_1@example.com, ...(many invitee emails later), invitee_n@examp...

Location

Location of the event. This is a text field and can also be a physical address or a video conference link.

Duration

The length of the event in minutes.

Minimum Booking Notice

The minimum amount of time in the future for planning the event.

Minimum Cancel Notice

The minimum amount of time necessary for an attendee to cancel before the events starts.

Future Limit

The amount of time into the future for booking events.

Buffer Time

The minimum amount of time between booking events.

Cancellation Policy

Attendees receive this message if trying to cancel the event. Attendees are asked to give a reason for cancellation.

Once you click Save and Exit, it will take you back to the main page, click Copy Link.

You can now add the link to your E-mail signature so customers and colleagues can view your calendar schedule.

You can also view the Scheduling Page by clicking on the View button.

Congratulations!

Your Scheduling Page is configured and you're ready to share it with people for easy booking!

If you have any questions or suggestions, you can contact us at support@effi.com.au.

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